In September we successfully provided email with Google to over 6700 students who started this autumn. They get a new email address for life, which will keep working after they graduate, to help their future employability. From early next year, existing students will be able to register their interest in getting an email address for life with Google, and they will then be migrated in groups after that.
After Christmas we are starting pilots of Google Mail for staff in some support service units and academic departments. Staff keep the same email address they have now (they don’t get the email address for life). The first to be migrated will be a few staff in IT Services to make sure the technicalities work. Then we move on to other departments for users to test acceptability, so the project can react to feedback and make any changes before the main rollout.
We’ve had some strong feedback from staff that they would like their email and calendar rollout to take place at the same time, or at least very close together. Unfortunately we can’t do them both quite simultaneously. Calendar needs to rolled out to all staff on the same day (so we can all book meetings with each other), while the huge volume of email is such that we need to migrate it in batches. We don’t want to take on too much too quickly, but we are looking into what additional resources we’d need to bring the email and calendar rollouts closer together.
As ever – we would love to hear from you about our plans – get in touch here: firstname.lastname@example.org