Entries tagged with “timeline”.

Following extensive discussions with our Zonal IT colleagues and others, we  have developed a proposed timeline for the implementation of Gmail for staff across the University. We will be phasing implementation based on the IT zones  and  you can see the full timeline in the image below:





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The timeline includes rollout plans for Office 2010.  This is necessary as Outlook 2010 will be the supported client on your University desktop along with the standard Gmail web client, accessible everywhere.   We chose Outlook 2010 over other possible clients (such as Thunderbird) because of the user experience and support from Google for integration with their products.

This activity also supports the aim to standardise the version of Microsoft Office throughout the University to create efficiencies and aid collaboration.  In addition, Google Chrome will be installed alongside Internet Explorer.  This activity is part of the desktop upgrade programme in 2012-13.

What will happen in my migration period?

During each phase of the project communications will be sent to staff explaining the process.  When your zone is due for migration you will be sent a link that takes you to our migration application. When you are ready you can use that link to login to start the migration process for you.

Will I be able to use my new Google account immediately?

Yes – once you begin migration all new email will be delivered to your Gmail account.

Please note:  your existing mail won’t appear there immediately. The migration of your email will begin in the evening of the day that you select to migrate. In the majority of cases all email should be migrated overnight.  Mail is migrated starting with newest first. Until migration is complete you can still access old email through Outlook, but in a read-only mode.

What will be migrated?

We will migrate email kept on our central servers and we’ll migrate your address books (though this includes a simple one step process for this for the user too).

We’re not able to migrate your rules/filters or mail folders stored on your computer (C drive) but can provide you with help and support to set them up again in Gmail.

A list of all FAQs for the Gmail and Google Calendar project can be found on the project website.

In September we successfully provided email with Google to over 6700 students who started this autumn. They get a new email address for life, which will keep working after they graduate, to help their future employability. From early next year, existing students will be able to register their interest in getting an email address for life with Google, and they will then be migrated in groups after that.

After Christmas we are starting pilots of Google Mail for staff in some support service units and academic departments. Staff keep the same email address they have now (they don’t get the email address for life). The first to be migrated will be a few staff in IT Services to make sure the technicalities work. Then we move on to other departments for users to test acceptability, so the project can react to feedback and make any changes before the main rollout.

We’ve had some strong feedback from staff that they would like their email and calendar rollout to take place at the same time, or at least very close together. Unfortunately we can’t do them both quite simultaneously. Calendar needs to rolled out to all staff on the same day (so we can all book meetings with each other), while the huge volume of email is such that we need to migrate it in batches. We don’t want to take on too much too quickly, but we are looking into what additional resources we’d need to bring the email and calendar rollouts closer together.

As ever – we would love to hear from you about our plans – get in touch here: new-email@bristol.ac.uk